Connecting Music Directors to the Professional Music Community, since 1993

What is included in our Fees?

The cost of each clinic varies depending on location, duration, and number of musicians requested.

The fees quoted on The Clinic Line invoice incorporate the expenses associated with the services we provide and include costs such as:

  • the payment to each clinician for their time working with students,
  • the payment(s) for each clinician’s travel time & gas,
  • the requisite Commercial General Liability Insurance,
  • the requisite Workers’ Compensation Board insurance coverage for Alberta, and
  • the administrative costs to operate our services.

Payment of Invoices:

  • Most school districts pay invoices via direct deposit, including: Rockyview, Foothills, Calgary Catholic School Districts, and The Calgary Board of Education.
  • If paying by cheque, payment can be mailed, prior to the scheduled clinic to the address listed on the invoice.
  • Payment of Invoices is considered “past due” within 30 days of the clinic date. Written notification of invoices “past due” will be provided within 21 days and,
  • A “Late Payment” fee will be applied to invoices in arrears after 30 days.
  • “No Show” Payment: When a school does not show up for a confirmed service (date or location or time), the school is responsible for payment of the invoice in full.
Please Note: Due to the distance and travel time, clinic bookings at the following locations will be invoiced at a 2-hour minimum rate: Camp Evergreen, Pioneer Lodge, Camp Caroline, Gull Lake, and SABC.

Cancellation Policy:

Cancellation of a requested service, in part or in whole, within 72 hours of the scheduled service, will incur a “Cancellation Fee” with the following exceptions:

  • cancellation due to inclement weather, or
  • cancellation to ensure the health, safety, or security of Participants and/or Personnel of The Clinic Line.
The Clinic Line may cancel the requested services, in part or in whole, within 48 hours of the scheduled services, due to inclement weather, or to ensure the health, safety, or security of the Personnel of The Clinic Line.
Requests by School personnel to terminate the requested services without re-scheduling for an alternate date, will result in the School being invoiced a “Cancellation Fee”.

Requesting Changes to Contracted Services:

Requests by School personnel to shorten the duration or make other adjustments to a confirmed service, may, at the discretion of The Clinic Line, result in the School being invoiced a “Change Fee”.
When a request for changes to a Service results in the need to reschedule clinicians, then the invoice will be adjusted to reflect the requested changes and a Change Fee will be added to the invoice.